Hi, this is Wayne again with a topic “Quickly Customize the Quick Access Toolbar in Excel, Word, and PowerPoint”.
In this quick Microsoft Office tutorial, I’m going to show you the easiest way to customize the quick access toolbar in Microsoft, Excel word and PowerPoint. So here I am in Microsoft Excel, and you may already know that you can go up here to this button. Click and just put a check mark next to any of those options that you see listed here and a new button will be added to the quick access toolbar. You can see I’ve added these additional buttons and when we add an action or an option to the quick access toolbar, it just makes it that much easier and quicker to find that button and click on it. In addition to adding items to the quick access toolbar by clicking here and just selecting some of the common options, you can also go down here to more commands.
You can see that quick access, toolbar is selected here at the left and then just browse through either popular commands, or if you want, you can switch to all commands or macros. Whatever types of commands you you’re interested in, let’s say, insert Tab, and then I can sort through all of the commands that appear here. Select one and then click add to add it to the quick access. Toolbar click, OK and there. It is so that functionality exists in Microsoft, Excel and in word, and in PowerPoint, going back into Excel, I’m going to pull up a spreadsheet and what, if I want a quick way to add shapes into my spreadsheet? I want to add the shapes tool here in the quick access toolbar. I could do it by clicking here and going through the steps I showed earlier, but instead I’m just going to go to insert illustrations and shapes, but instead of clicking there on shapes, I’m going to right click and choose add to quick access toolbar when you click That it’s instantly added as a button here on the toolbar. Let’S say I need a circle, I can just click up there. Click on this oval shape, hold the shift, key click and drag, and a perfect circle is added onto my spreadsheet.
So in many cases that’s the quickest best way to add a button, a command that you use over and over in Microsoft, Excel word or PowerPoint and add it to the quick access toolbar, and it really helps if you know where to find that command. For example, sort and filter – I can just right click on it, add to quick access toolbar there. It is now on my toolbar.
Let’S try the same thing in Microsoft. Word, let’s say I’d like to add the read aloud option to the quick access toolbar. I can just go here to the review Tab and there in the speech group is read aloud I’ll right, click add to quick access toolbar there.
It is, let’s try it in PowerPoint now. In this case, I don’t see the quick access toolbar customization button. Now, let’s try it in PowerPoint, so I’m going to switch over here to PowerPoint, and I don’t see that button that I was telling you about earlier. It’S not here at the top.
The reason for that is because in PowerPoint someone has set the quick access Toolbar to be below the ribbon, so here it is. This is the same bar, it’s just in a different location. If you want to put your quick access toolbar here or if you want to move it back up to the top, you would just click here on this button and you can see toward the bottom. It says show above the ribbon, so you click there and it puts it back where it typically is where I’m used to it being. If I want to switch it back, I can click here again show below the ribbon. I do like it up above though so now I could go, for example to the draw tab.
Maybe I want the ruler to be here on the quick access. Toolbar, just right. Click on the ruler add to quick access toolbar there. It is if, at any point, you decide that you would like to remove something from the quick access toolbar. It’S super easy to do just right. Click on it choose remove from quick access toolbar. So I hope you can see the great time saver that this quick access toolbar can be and how easy it is and quick. It is to customize that bar by adding your most commonly used tools and features in either Microsoft Excel word or PowerPoint thanks for watching.
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