Hi, this is Wayne again with a topic “Beginner’s Guide to Microsoft Office Web Apps: Excel, PowerPoint & Word”.
This is the beginner’s guide to the office.com web apps for Microsoft Office and, in this article you’ll see how you can use many of the basic features of Microsoft, PowerPoint Word and Excel without having purchased office 365 or any other version of Microsoft Office. So here I am on office comm, and I’m going to sign in to my free Microsoft account I’ll just click the sign-in button and many people have one of these free accounts. If you used hotmail or live.com or MSN, or really just about any Microsoft service, that gives you an email address, you can log in with that email address to access these tools. Now, if you don’t have an account, obviously you could click here to create a brand new account. Give me a minute to log into my account and then I’ll resume the video now that I’m signed in it takes me to my office comm home page, and I get some pop ups and things like that.
But it takes me to this home page where I get a list of the various web apps that I can use with my free account. There I have outlook for my email. I have a button to take me to onedrive where I can store my files and folders and we have Skype over here and a calendar tool, a contacts or people tool and many others in this article. I’M gon na focus on Word Excel and PowerPoint, but you’ll notice. Also OneNote is there and, like I said there is a list of all of the apps that you can access there as well, I’m just going to click back, and you can see that I do have a list of recent documents that I’ve accessed or created here And I can click to go to any of those. You can also switch between these various apps by going here to the upper left corner and clicking on this button, and that helps you to quickly jump to any of these other tools, and this is going to be particularly helpful once you leave this home screen here. Now, throughout your experience using office com, you’re going to see promptings like this one by office 365 you’ll see reminders that if you do that, you’ll get additional features and that’s certainly true. If you do buy it, you’ll be able to stall it on your computer. So it’s not just a web app and there are other advanced features as well, that you’ll get if you buy office 365. But let’s just look at the completely free version and I’ll start with Word I’ll click there on word, and it gives me a list of a few templates that I can choose from if I’m making a resume or a paper in the APA style, or some of These other options, I could click to open up, that template fill in my own information in the spaces provided and then I could print it or save it or share it. So that’s a great feature to be able to customize a premade template.
These premium templates are for paying customers only so I’ll skip those. Let’S look over here at just a blank document. If I click new blank document, it opens up with many of the familiar Microsoft Word tools and options and features.
Now those of you that have used Microsoft Word before the full version – that’s installed on a computer you’ll notice that this is a very limited version of Microsoft. Word I do have tabs, but the ribbon is severely limited. The options that come up here in what’s normally called the ribbon. We just don’t have as many options as we’re used to, but that’s okay, if I just need to type up a paper or a resume or a document of some kind.
I can do that here. Online at office.com, using my Microsoft account, so I can just type out my message and I can use the font options that I’m used to. For the most part. I can highlight text change the color of the text. I can change the font sizes. I can even go into the layout and adjust the margins now. Some of these things are a little harder to do in Microsoft. Online.
If I were using the regular version of word installed on my computer, it would have been much easier to change the margins, but still at least it can be done here in office comm. I can also highlight text and insert hyperlinks click insert so now. This will link to my patreon page. I can also insert pictures pictures that are on this device or that are in my onedrive account or that are on being calm, so I can search directly from within office comm and I’m pulling images from being into my document. When I’m done creating my document, I can go here to file and I can save it to my onedrive account.
I can do that just by clicking save as it opens up this window, where I can choose where in my onedrive file system, to save this document. I’Ll, just save it in documents, click Save. It wants me to name this document there’s my title for it.
I click Save and it updates my document with the new title here at the top save to onedrive in the folder that I told it to save. In now, I can also click file to print this document right from the web using the web app just click print. It opens up the print dialog box and I can choose a printer on which to print it, or I can just save it as a PDF to be printed later. Now.
One of the great advantages to using office comm to create a document is that the document exists natively in the cloud I created this online, it’s saved in the cloud, it’s an online document and it makes it pretty convenient and easy to share. So I can click here in the upper right and click that share button. I can just put in someone’s email address and add another person, and then I can click send and they would be invited to see this document, but also notice that they’ll be able to edit.
If I don’t want them to be able to edit, I should click there and uncheck allow editing. This is a cool feature. You can set an expiration date, you can also password protect it.
Another way to share is to just click copy link, and it gives you a dedicated link that takes people directly to this document again take note of what their permissions are. Anyone with a link can edit, I may not want that. I may want to change it to simply view only and not allow editing, I’m gon na cancel out and click away from those share settings to move on. So that’s a quick glimpse into the Microsoft Word web app on office, comm now right here from within word. I can click this symbol here at the left, the app switcher symbol and I can switch to Microsoft Excel, but the web app version of Microsoft Excel similar to Microsoft Word I have a few templates that I can choose from and I can also go to select A new blank workbook once again, this looks somewhat like Microsoft Excel. In this case, it looks probably more like Excel than the web-based version of word. Looked like Microsoft Word. We have a pretty significant ribbon here across the top and we have a few tabs that we can use so similar to the full version of Microsoft Excel. I can click on a cell to type words I can tab over. I can tap enter to move down and I can also create some formulas so, for example, with some numbers on the screen, I can type equals some left parenthesis and then select or type the cell references to select what I want to add up and then tap Enter and the formula does the work it adds up all of the numbers in that range, so this is a very functional version of Microsoft.
Excel. It’S just not complete. It’S missing a lot of the power features and it has a few other limitations as well. But what a great way for many people to begin learning in Excel to try it out and begin using the features without having to pay to get started similar to the word web app. There is a button for sharing and it works very similarly and finally, let’s take a quick look at Microsoft, PowerPoint here at the app switcher I can click and choose PowerPoint. Once again I get a few templates or I can start from a blank presentation and once again we have a simplified version of, in this case Microsoft, PowerPoint now notice.
Here in the upper right, there is a simplified ribbon switcher and I can click that to change up how the ribbon looks. So you may want to try that and see which one you prefer, but that’s a good feature to know about, but other than that, similar to the regular PowerPoint. I can just click where it says: click to add title, and I can create a cheesy presentation about my YouTube channel in this case. There’S my title slide.
I can also choose a design. There are a few limited designs in the full version of PowerPoint. Of course you get more than this, but I can click to apply a slide design, not just for this slide, but for all of the slides in my presentation notice that I have designer as well to give me some interesting suggestions that actually looks pretty cool. So I’ll click to switch to that design and then I can click here to go to the Home. Tab create a new slide and I can pick the type of slide, click to add title and continue to edit and create my presentation when it comes time to show this presentation. I can go in here to slideshow and click from the beginning, and I can present using my online PowerPoint presentation using the PowerPoint web app there’s slide 1, there slide 2 and I just advanced by pressing spacebar or the arrow key, or you can use a presenter Remote, we do have sharing options in PowerPoint as well. It’S a little hidden, at least in my browser, but it’s here I can click the button to get the familiar tools and options now, in addition to sharing and perhaps printing and things like that, notice that all three versions of Microsoft Office Web Apps – that we’ve looked At do have an option not only to save a copy, but also to download, as so, I can download this document that I built on line but download it as a PDF or download it as an actual PowerPoint presentation on my computer.
So I click that I click download and it’s putting a dot pptx a real PowerPoint presentation on my computer, even though it was created online using the free Microsoft Office Web Apps. Now that it’s downloaded, I can click on it to open it up, and here is that actual presentation downloaded but being used in my full version of Microsoft. Powerpoint! That’S on this computer. In my opinion, that’s one of the best things about the Microsoft Office. Web Apps is that, while they are not the complete full version of Microsoft Office, they do allow you to produce real, complete PowerPoint presentations, Excel spreadsheets and Word documents to finish up. I’M going to click here on the app switcher and go to office.com, and you can see that those documents that I created are listed here in my recent documents.
They also exist in my onedrive that I can access also from the app switcher and just click here on onedrive. If you’re not familiar with onedrive, you should definitely watch my onedrive tutorials to learn how that works and how you can organize your files and utilize onedrive to its fullest potential thanks for watching. I hope that you found this tutorial to be helpful.
If you did and would like to learn more about each of these web apps, I would be willing to do a tutorial for each of them, one for the word web app one for excel and one for PowerPoint and if those proof popular, I could make tutorials On these other web-based tools that Microsoft provides as well, so let me know in the comments below, if you’d like, to see more tutorials on this topic. If you did find the tutorial to be helpful, please like follow and subscribe and when you subscribe click the bell. So that you’ll be notified whenever I post another video, if you’d like to support my channel, become a supporter through my patreon account and you’ll see a link to that in the description below .