Hi, this is Wayne again with a topic “Advanced Google Drive : Google Forms Tutorial”.
This tutorial is gon na focus on one of Google’s most exciting and most useful tools, and that is Google Forms. It’S part of your Google Apps account and it’s part of Google Drive, but a lot of people never really learn to use it. They end up using Docs and sheets and slides, but they stopped short of learning to use. Google Forms – and I think that’s a shame, because this is, in my opinion, one of the most useful, if not the most useful thing about Google Drive. So give me just a couple of seconds to sign into my account and we’ll get started now that I’m signed in. Let’S take a look at our Google Apps here at the top of the screen. This is the Google Apps symbol and when you click on it, it gives you a list of some of the Google tools that you have access to as a Google account holder, but the one that we need right now is Drive. So I’m gon na click on Drive and it pulls up with a welcome message if this is the first time you’re using it and then also here at the upper left, there’s the new button and again in my previous videos, I showed how to create Google presentation. Google slides you can also create Google Spreadsheets and Google Documents that are like Word documents you can make folders, but in this article I want to focus on a fourth type of document that you can create, and that is a Google Form.
I’M gon na click on that, and this will pull up after the welcome message. It will pull up a form that you can create now think of this as being like an entry form or a registration form that you might find on a website. Those are very common on the Internet. Well now you can create them on your website or just anywhere online that you need it to be.
So this is excellent for teachers, because the students can fill out forms that parents can fill out forms you can use it for surveys for practice quizzes, it’s also great for the business world and for the general public. So, let’s look at how easy it is to create a form notice that there are some forum settings at the top of the screen. If you want a progress bar to appear for the participant as they’re participating in the survey, that’s just an option you can have.
If you want only allow one response per okay, that would require the participant to have a gmail account, basically to have a login account. So I’m not going to do that. But if you’re in a school or a setting where everybody has a gmail account or a Google account, then that might be a smart thing to do a smart option.
You could shuffle the question order, which is great for practice quizzes, so that students don’t cheat or and they’re not tempted to do that. So after looking at those options, you can dive right in and you can title your form. So let’s say it’s the end of the school year and I want to survey my students on how things went and what they would change if they could about the school year or about my class next up, you put in a title now. It says question title that can be a little confusing. It’S not actually asking for the title of the question. It’S asking for the question itself. What is the question so question 1? How much did you learn this school year now? If you look, there is an option for help text, so you could explain how they should answer. This question, for example, choose only one answer or you could say, choose your top two answers or whatever you want to do so. In this case, multiple choice is a pretty good solution here, but if you click on multiple choice, you can change it to all of these other different formats of questions.
It can just be a text answer. It could be a whole paragraph. Multiple choice checkboxes a list that they select from a grid a date, a scale a time.
It’S it’s really good powerful list of options that you can choose from. As you create this Google Form, I’m gon na go with multiple choice and you can see. There’S an option here: option 1, so I click on that and I put in very little as one of the options and then I click to add another option, some quite a bit a lot okay, so those are the options now. Just a side note, if you want to use Google Forms as a practice quiz or as an official quiz notice, that there is no way of adding and specifying which of these is the correct answer.
That’S why Google Forms is a little bit better for surveys and just to collect information from a group, and it’s a little bit less effective for doing actual quizzes that you might grade now. If you would like, there is an add-on to this called flubaroo, so you could do a search for flubaroo FL you BA Roo. This is what the website, for it looks like flubaroo com, but anyway, flubaroo can help you to actually put in what the correct answer should be and you’ll be able to automatically have Google grade the results of quizzes. So what is possible to do, but not with just the general tools that come with your Google account? Okay, so I put in the four options notice that you can also add other there, so that the students click and then add their own answer. I’M gon na get rid of that in this case, there’s also some advanced settings that you can click to shuffle the option order, so it mixes this up a little bit in this case. That does not make sense. You can make it a required question or not and then there’s a fascinating other option that I’ll show in just a few minutes where it says go to page based on answer: that’s really an exciting option, so I’m gon na click done and I’ve created a one-question Survey and here’s the first question now, if I would like to make a second question as part of my survey, it’s very easy to do. Just click add item now, if you want just a another, multiple choice, that’s what you do.
You click add item and it gives you a multiple choice, but what if you want a different type of question? In that case, you would click the arrow to the right of the add item button and you can see that there’s different options of what you can add and not just options for questions that you can add like these, but notice that you can also add layout Items section, headers, page breaks images or even videos that are become part of your survey or form, so those are really great options as well. For my second question: I’m going to choose scale so I’ll, just type in my question. How enjoyable was this school year? For you and it’s a scale of 1 to 5 right now, but I could change that and I could say on a scale of 1 to 10 with 1 meaning not enjoyable at all and 10, meaning extremely fun again. I could make it required or not, and then click done so you can see. This is how you go about the process of building a Google Form. You just continue to add items until you have the survey or the form that you would like to provide to the public or to your students or parents or coworkers, and then once you’re done adding question after question and perhaps videos or images or you know these Other layout options, once you’re done with that you can click where it says view live form here at the top of the page, and when you do that it brings up what the public will see when they go to your forum, they can click their answers and Click Submit now, let’s say I’m done with this forum done creating it, and I want to share this with students or some other population. How would I get them to take this forum to see it and to answer the questions? There’S a couple of different ways. I find the easiest being just clicking here where it says view live form like we did earlier and then copying this link up here at the top of the page, just highlight it copy paste it into an email or post that on a website and say click Here to take the end of your survey or whatever your form is called, and they will be able to do that.
But there are some other options for you in the upper right corner. You can click send form and when you do it gives you a link to share and you can shorten that URL. If you’d, like, which I highly recommend and again now you’ve got a link that you could post on a website or email to people. You can also share through these services, and people would be able to see that link. You can also directly send a form to individual people by putting in their names, email addresses or groups and clicking done, and then. Finally, there is the option of embedding. If you click embed, it gives you an embed code that you can highlight copy and then embed into a website like Weebly, and please check out my video about weebly.com. If you’d like to see some examples of how you could put an embed code in to Weebly and make it work so that your survey would appear in Weebly and it’s similar with other website builders like blogger or tumblr and other websites, like those going back to Some of the other options I do want to also point out that there’s another way to share, but this is different. This other way is to add collaborators. If you choose that you’re, not inviting people to take the survey you’re inviting people to help you bill the survey and that can be very useful.
If you work in a team you can put in people’s email addresses and they will be able to help. You create the form itself, so that’s exciting, I’m gon na tap Done and go back to my survey because there’s a couple of final things, I’d like to do in order to polish this off. First of all, remember what my survey looks like it’s just very plain: white with a blue background: that’s okay! But I’d like it to be better, so I can X out of that and there’s an option at toward the top left to change. The theme of my survey of my Google Form and this panel opens up at the right and I can drag down and I can choose one of these other themes.
Maybe a vacation theme or a beach theme there’s some kind of fancy, looking themes, some that are seasonal, some that are definitely related to education or learning, and it’s just a great fun way to kind of spice up your survey so that it looks nice for the Person, that’s taking this survey, that’s another one that might be good for education purposes. Now. If you really would like to delve into the look and feel of your survey or your Google Form notice that when you select a theme, there is an option to customize and you can click that customize button. And you can change almost every aspect of the theme that you’ve picked, so I could click on header image and I could change that image or remove it. I could click on title and change the font, style or size or just the way it appears on the screen.
In other ways, the color, bold or not bold, same with description question help text options. You can see the options there. The forum background color and the page background colors.
So this is wonderful if you don’t have time to do this honestly just pick one of these Google themes and it works great, that’s what I do 99 % of the time. But if you love a theme, but there’s one thing that bothers you about it, like maybe the font, I love that you have that choice of clicking customize to fix what you don’t like about that Google theme now that we’ve looked at themes. Let’S take a look at one final, very advanced technique that you can use as you build your Google surveys now to go back and show you this. I need to click Edit questions in the upper left corner. That gets me out of the change theme box at the right side of the page that panel that opened up so I’ll click, Edit questions that takes me back and now I want to show you a very exciting advanced feature, especially if you use multiple choice. Questions in your survey – if I click here on this question that I was working on and that I finished really, if you can see, there’s an option to go to page based on answer what this is for is for creating branching surveys where, if a student, for Example, answers that they learned very little in this school year.
You could say all right. I want you to go to page two and on page two they will be asked. Why do you feel, like you learned very little? What do you wish you had learned? So I could ask those two questions on page two: okay, now I would have to create a page two in order for that to happen.
So how do I do that? Well, if you look at the bottom of the screen, there’s an option to add item. If you click on that little arrow to the right, there’s an option to do a page break, so I’m going to add a page break, and this will be page two for lack of a better name, click done and then I could create a page three. If I would like using another page break so you can create a very complicated form where, if students answer very little they’re taken here to page two, where they’re asked, what do you wish you had learned? What could I have done better to help you if they answer that they learned a lot? I could ask whoa what was the favorite thing that you learned, and so you can create a branching quiz or a branching survey, and it’s it’s wonderful.
You could even do something like the old choose, your own adventure stories in a language arts class or a creative writing class. Okay, so we’ve looked at, Google Forms how to use it to create how to use it to do some complicated things like branching forms and how to send it to people. But what does it look like when you access their responses notice that there’s a button here toward the top of my Google form? That says view responses and when I click that it says, choose response destination when people answer this form and complete it? Where will those responses be sent? Is it to a new spreadsheet, or is it to be a sheet in an existing spreadsheet, and so this is a good option to have I’m just gon na go with new spreadsheet and if you want, you can say always create a new spreadsheet, then click create And it opens up a spreadsheet where you can pull up the responses that people have sent to your questions.
So I can see the date and the time that people took these surveys and I can see what their answers were now notice that there’s something special about this spreadsheet up at the top of the screen. It says some of the typical things that you would see in Google sheets, but because this is tied to a Google Form, there’s also a button that says form and if you click it, there are options that are really great. One of my favorites is show summary of responses if you click that it automatically pulls together.
Some statistics, based on the answers that were submitted to your survey, questions, and so I can glance at this and see that 66 % of the respondents say that they learned a lot in the class. How enjoyable was the school year pretty enjoyable, but there’s some work to be done, and so that’s a really great option to be able to automatically see some statistics based on the answers that were given. Hopefully, that’s been useful to learn how to use Google Forms thanks for watching – and I hope you’ll check out my other videos and please subscribe to the YouTube channel technology for teachers and students.
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