Hi, this is Wayne again with a topic “Favorite Microsoft Outlook Keyboard Shortcuts”.
In this Microsoft, Outlook tutorial, I’m gon na show you favorite outlook, keyboard shortcuts and let’s dive right in to the first favorite. If you’re like me, you end up with way too many emails in your inbox and sometimes there’s an email that you glanced at. You read, but you realize you want to go back and give it more attention later. For me, I like to mark it as unread and to do that.
You just right-click on the email and mark as unread, but keyboard shortcuts are much more efficient than using the mouse in many cases. So let’s look at a keyboard shortcut that accomplishes the same thing that marks this email as unread. All you have to do is with the email selected hold ctrl on the keyboard and tap you, and that marks the email as unread. What, if you wanted to do the opposite to mark it as read, hold ctrl and tap q? Our next outlook, keyboard shortcut is ctrl R. When you hold ctrl and tap. Are it automatically creates a reply to the current email? Whichever email was selected, it creates a reply message to the sender of that email. So now I can just type and then click send – and I can do most of that without taking my hands off the keyboard.
Ctrl F is a similar shortcut. You can guess what it is. It creates a forward message, so this message now can be easily forwarded to someone I just have to put their email address in here type a message and send it our next keyboard shortcut is ctrl shift M. If you hold ctrl hold shift and tap M. This is what happens. It opens up a brand new blank Outlook message you can put in the email address for the recipient and type your message and send it.
So again, each of these shortcuts keeps my hands on the keyboard, which is much more efficient. I can work and type much more quickly now that last one is kind of hard to remember, ctrl shift M. It doesn’t seem to make much sense. Why isn’t it control in well, look what happens if you hold ctrl and tap in you get the same result.
A blank email message appears, so why didn’t I just use in well. The reason why is there is a slight difference. Control shift M will always give you a blank email message, regardless of where you are in Outlook. Let’S say I’m in my contacts control shift M.
It opens up a blank message: what if I’m in the calendar control shift M same thing, but here in the calendar, let’s try holding ctrl and tapping n. If you do that, you don’t get a blank message. You get a new calendar appointment and so ctrl n creates a new item, but it depends on which of these sections of Outlook that you’re working in if you’re working in calendar, you get a new calendar item. If you’re working in contacts new contacts, the to-do list, a new task and if you’re in email, a new email, so I find both control shift M for a new email. No matter where you are. I find that to be useful and I also find ctrl n that creates a new item dependent on what part of Outlook that you’re in I find both of those to be very useful, very helpful.
Another example of that, let’s say I’m working in the email part of Outlook and I would like to create a new contact without leaving the email section. Of course, I could just click here on contacts to create a new contact, but I’m gon na go back to mail and I’d like to create a new contact here from this window. In that case, you hold ctrl, hold shift and tap see, and I get a pop-up where I can put in a new contact. Ok, speaking of switching between the different sections of Outlook, I’ve been doing that by clicking on them and, of course, that’s less efficient than using the keys. So let’s look at a keyboard shortcut for switching between these different sections, and these are pretty easy to remember. In my opinion, you just hold ctrl and tap the number one, and that takes you to email now.
The reason why is because that’s the first item here in the list of outlook sections so ctrl one takes you to section one which is for email control. Two takes us to calendar control three to contacts control, four to the task list and I’m gon na do control to to jump back to calendar now, there’s a similar keyboard shortcut that works here in the calendar. If I hold ctrl alt and then tap the number 1, it takes me to the day view. So this is the view for today.
If I hold ctrl alt and then tap, it takes me to the weekday view so Monday through Friday, ctrl alt 3 takes me to the full week view and ctrl alt for takes me to the month. For you and so again, these keyboard shortcuts can really help. You to jump around quickly from place to place or to accomplish things like forwarding or replying or marking emails as unread, so these are some favorite Microsoft Outlook keyboard shortcuts. I hope you found this video to be helpful.
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